Recurring Event Series

Recurring Event Series lets you run a weekly comedy show, monthly workshop, or season-long event program without recreating each event from scratch. You set up a series template once, and Equaticket generates the individual event instances automatically. Each instance is a full event with its own page and ticketing — you just manage the template.

Is This the Right Feature for You?

Recurring Event Series is the right fit when each date you run has its own promotional identity — its own event listing, its own title, and you'd market each date separately. Examples: a weekly open mic where each Tuesday night is its own ticketed show, a monthly workshop series where each session is promoted and sold individually, or a seasonal concert program.

If you just need a booking calendar where buyers pick "which time works for me" — yoga at 9am or 10am, escape room sessions, a cooking class with multiple time slots — that's a different feature. For booking-calendar style scheduling where buyers pick a time slot, see the Time-Slot Booking guide.

The key question is: would you promote each date separately, with its own event listing? If yes, Recurring Event Series is right for you.

Creating a Series

Go to Event Series in your dashboard sidebar
Click New Series
Set your series template: title (you can use {{date}} — see below), description, venue, ticket types, and other event details. These become the defaults for every instance.
Choose your recurrence type (see below)
Click Create Series

After saving, instances are generated automatically based on your recurrence rule. The {{date}} placeholder in your title is replaced with the actual date of each instance.

Recurrence Types

Weekly

Generates one instance per week on the day or days you choose. Example: every Tuesday for a weekly open mic night.

Every Two Weeks

Generates one instance every other week on the day you choose. Example: a biweekly comedy showcase alternating Saturdays.

Monthly — by date

Generates one instance per month on a specific calendar date. Example: the 15th of every month for a monthly networking event.

Monthly — by weekday

Generates one instance per month on a specific occurrence of a weekday. Example: the first Friday of every month for a recurring film screening.

Specific Dates

Choose individual dates rather than a repeating pattern. Useful for irregular schedules where you know the dates in advance but they don't follow a regular interval. Example: a six-date touring workshop with dates spread unevenly through the year.

The `{{date}}` Title Placeholder

In your series template title, you can include {{date}} anywhere and Equaticket will replace it with the date of each instance.

The date is formatted as the full month name, day, and year — for example, "March 14, 2026". The format uses the timezone you set on your series and is fixed (there is no option to change the format).

Example: a template title of Tuesday Night Comedy — {{date}} generates instances titled:

Tuesday Night Comedy — April 15, 2026
Tuesday Night Comedy — April 22, 2026
Tuesday Night Comedy — April 29, 2026

If your title doesn't include {{date}}, all instances will have the same title as your template — you would then need to edit each instance's title individually.

How Instances Are Generated

Instances are generated automatically by a background job that runs daily at 01:30 UTC. The job maintains a rolling horizon of upcoming instances:

For weekly and biweekly series, the default horizon is 12 weeks ahead
For monthly series, the default horizon is 26 weeks ahead

You do not need to manually create each event — as the current date advances and instances pass, the job creates new upcoming instances to keep the horizon filled.

If you need instances generated further out than the default horizon, you can adjust the horizon setting on your series. The horizon is set in weeks and is configurable when you create the series or from the series detail page.

Publishing Your Series

There are two ways to publish your instances:

Bulk publish — From the series detail page, click Bulk Publish to publish all upcoming draft instances at once. This publishes only instances currently in draft status — instances that are already published, paused, or cancelled are not affected. Bulk publish processes up to 50 instances at a time; if your series has more upcoming drafts than that, run it again.

Per-instance — Open an individual instance from the series detail page and publish it like any other event. Use this when you want to review or customize a specific instance before it goes live.

Customizing Individual Instances

Each instance inherits its content from the series template. If you change the template and propagate the change, it flows to upcoming instances — except for any field you've already customized on a specific instance.

Say your series template has the description "Our monthly comedy workshop." You change the template description to "Our monthly comedy workshop — now with a Q&A." When you propagate that change, all upcoming instances get the updated description — except for the May instance, where you'd already written a custom description for a special guest appearance. That instance keeps its custom description because you'd already edited it directly.

The rule: if you've edited a field on a specific instance, that field is owned by the instance and will not be overwritten by future template propagation. All other fields on that instance continue to inherit from the template.

To edit a specific instance, open it from your series detail page and edit it like any regular event. Fields you change on the instance are preserved from that point forward.

Sharing Your Series

Each instance in your series is a full, independent event with its own public event page at /events/[your-org]/[event-slug]. There is no single public listing page that aggregates all instances in a series — each date is its own URL.

To help buyers find upcoming dates, you can share individual event links, link to your organization's public profile, or list upcoming dates in your own marketing materials. If you want buyers to be able to browse and book multiple dates in one view, Time-Slot Booking may be a better fit for that use case.

Frequently Asked Questions

Can I cancel a single instance without affecting the rest of the series?

Yes. Open the instance from your series detail page and cancel it like any individual event. The other instances are not affected.

Can I change the ticket price for one instance only?

Yes. Open the specific instance and edit its ticket types. Because you've customized the ticket types on that instance, future template propagation won't overwrite them.

What happens to the series when I change a template field and propagate it?

The change flows to all upcoming instances except any instance where you've already customized that specific field directly. Past instances (events that have already occurred) are never updated by propagation.

What happens if I delete the series?

Draft instances are permanently deleted. Published instances are detached from the series and remain as standalone events — they are not deleted and their ticketing and orders are unaffected. Only owners and admins can delete a series.

Is recurring series available on the Free plan?

Yes. Recurring Event Series is available on all Equaticket plans, including Free.

Can I use recurring series with the embed widget?

Each instance is a standard event with its own embed code. Get the embed code for any instance from Share & Embed on that event's page. There is no single embed widget that shows the full series calendar — each date is embedded individually.

Still need help? Contact support.